Tracking COVID-19 Related Time

Tracking COVID-19 Related Time

We understand that recording employees’ time related to the COVID-19 pandemic is becoming increasingly important for agencies. As such, the Target Solutions Scheduling platform has solutions that make tracking of that time as easy as possible. 

Tracking Time Off
  1. To track time off, we suggest creating and using a designated Time Off Type/Code
  2. To add a new time-off type, navigate to Admin > Time Off Types/Codes.
  3. Create a new time-off type and save. 

If you would like this time off type to not be visible to end-users or only those with the permission “Can view masked time off entries,” toggle on the “Masked” button.

For more information about masked time off entries, click here.

Tracking Time On/Hours Worked
Tracking hours worked as a result of COVID-19 can be done using either Work Types/Codes or Project Codes. 

To create a Work Code for time worked, navigate to Admin > Work Types/Codes.

Create a new work type and save. 

To create a Project Code for time worked, navigate to Admin > Project Codes

Create a new project code and save. 

Frequently Asked Questions

What is the difference between a Work Code and a Project Code?

Creating a COVID-19 work codes will take the place of your other traditional types of time, such as Regular time, Earned Compensation or Overtime.
However, if you use a Project Code to track COVID-19, you will still be able to select the type of time the employee is working as. This is especially important if you are exporting employees’ time for payroll and/or are tracking accruals based on types of time worked. 

How can I run a report to see these numbers? 

Running reports on these types of Time Offs and Work Types can easily be done by running either an Employee Report or a Payroll Export. 

Note that if you do use Project Codes, this can only be done in a Custom CSV format for payroll exports. However, you can run an Employee Report and export those results as well. 
For more information about Payroll Exports, click here.
For more information about Employee Reports, click here.

For more information about Custom CSV Reports, click here.

How do masked time off entries appear for end users (or employees without the permission to view masked time off entries?)

Masked time off entries will say just that- “masked.” See below for an example. 

Can I mask time on? Or, is there a way to have a COVID-19 work type not visible to other employees? 

Some agencies want to ensure that employees are getting paid for their time related to COVID-19. While work types export for payroll, there isn't a way to mask those like you can time off types. As such, we would recommend creating and masking a time off type specifically for COVID. Then, toggle on the "export as hours worked" option. When you export for payroll, this hours will appear on your report. 

What does the new checkbox mean when placing employees into Time Off?

The COVID-19 checkbox is a way for your organization to track COVID-related time. No personal data is ever shared and only admin-level users can see this information; end users will not have the ability to activate (or even see) this information. 

Please note that our programmers are still in the process of developing the exporting and reporting piece of this. Hence, the reason we are making suggestions to use Work Codes and Time Off Types in the meantime.

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