CrewSense offers a complete, Time Off / Accrual Tracking module. This will allow the system to track, deduct and credit employee Time off hours (ie; Vacation Balances, Sick leave, Comp Time, etc) and subtract from the 'bank' anytime an employee uses them. The processor runs once a day, at midnight, and will capture any entries that occurred during that day.
Accrual profiles can be set based on # of years of service, and hour credits can be applied based on Pay Periods, Weeks, Months, Days worked, Shifts worked or 'Time for Time' arrangements.
This allows you to link time off accrual profiles to individual employees. This can be done manually, or by using 'seniority', which counts the employees time of service; and applies accruals to their bank appropriately.
When an employee utilizes time from their bank, the hours are automatically deducted.
Question: Can I set up time-for-time arrangements?
Yes of course. You can setup the system to automatically credit time-off hours to employees banks when they work certain work types. An example would be configuring a rule to Accrue 1.5 hours COMP TIME OFF for every 1 hours COMP TIME WORKED. So, when an employee works an hour with the work type 'Comp Time Worked' selected, he will accrue 1.5 hours of 'Comp Time Off' time off type in his bank.
The accruals processor runs once a day, at midnight. It will make the adjustments / additions / deductions at that time. However, it should be noted - if you make a change (ie delete a time off entry, adjust the length of the time off, or change the time off type of the original entry) after the processor has run, those changes will not be credited back to an employees bank. You must manually adjust the banks to reflect the change.
To learn how to setup accruals and more, click here