Knowledge Base

External Sharing CrewScheduler Views

 'External Shared Views' allow your Organization to create and securely disseminate a unique URL to whoever you choose; giving them secure, real-time, read-only access to your Daily Roster/schedule.

This is perfect for Mutual Aid partners, separate Divisions, H/R, Dispatch or anyone else who could benefit from seeing your daily roster.

The shared view is 100% safe, secure and encrypted. Meaning only those who possess the URL will be able to view the data. The data is read-only, so no changes or alterations can be made at all. Revoke the data at any time, and invoke settings to determine what exact data is shared.

The recipient does not need to be a subscriber of the scheduling system to access the platform's External Shared View.

Not only is this feature great for sharing data with your peers, but also a fantastic way to provide a real-time dashboard of your units & staffing. By using the 'full screen' mode, the shared view could reside on a TV Monitor in your locations, providing continuous real-time updates to your staffing as a 'live dashboard'.  

To set up external sharing:

Step 1

Navigate to the CrewScheduler and click More Options > External Sharing



Step 2

Select what you would like to share. This is unique to each share URL that you create:



Click the green 'Get the Link' button to generate the URL. You can now copy this link and distribute to whoever you'd like to have access to your Scheduler! When you are finished, you can close this window by clicking the x in the upper right-hand corner.

To manage your previous share URL's, click the Manage All Views button on the previous screen. This will open up a popup will all of your previous shares. You can then revoke/delete, view the URL, etc:



Sample Shared View Display



Important note: Only users who have the permission "Edit System Settings" can create/edit External Sharing Links. 

Updated 11/2017

    • Related Articles

    • CrewScheduler View Options

      There are two types of views available for the CrewScheduler. The default is the 'day' view. There is also a 'week' view. You can access the day view by clicking the Week button. There is also a Timeline View, which can be edited and there are ...
    • Timeline View

      The timeline view is a new feature within the platform that allows for a more streamlined staffing process when it comes to the management of already scheduled employees. With far more filtering options than any other view within the scheduler ...
    • CrewScheduler Layout / Setup Daily View

      A feature that is unique to our platform is the CrewScheduler daily view setup. This is an excellent way for you to layout the daily view of the CrewScheduler however you'd like. For example, if you wanted to create a column labeled 'Stations' and ...
    • CrewScheduler Search Option

      You can easily search the CrewScheduler for an employee, and have the system highlight their name for matches found. This is very useful for large organizations. To do this, simply enter the employees name (partial match is okay) and all matches will ...
    • Set CrewScheduler View Preference

      Each employee has the ability to customize their CrewScheduler default view, from either a Week or a Day view. The setting will be saved in their profile, and wherever they log in from that point forward, the setting will remain. To access the ...